Make your way. Leave your mark.

Our summer camp programming is designed to strengthen confidence, and help campers find and use their voice. We prioritize building strong, in-person connections with others, feeling included as part of a group, and developing new, concrete skills. We believe camp, now more than ever, is a crucial part of the fabric of Girl Scouts. We believe being outdoors, building social and emotional skills with others, forging in-person friendships, and using their agency to enact change in their units give campers a sense of self. We know there is no better place than Girl Scout camp.

Important Dates:


January 11: Holiday Discount Deadline ($90)*

January 25: Early Bird Discount Deadline ($65)*

January 26: Summer Camp Registration opens for all campers

February 15: Intern early-bird applications due ($50 bonus for the summer if hired)

March 8: Military Discount Deadline ($100)*

March 15: Final Intern application deadline

May 2: Last day to apply for financial assistance

May 16: All Payments Due

*Discounts are available to GSMIDTN members. Only one discount will be applied per camper per summer. Some sessions have a maximum discount of $65. For more information on available discounts, please see our Discounts section below.

Camp Guide

Register for Summer Camp via CouncilAlignMENT

Forms and Information Packets:

Camp Holloway & Camp Sycamore Hills Overnight Camp Information Packet

Camp Holloway Day Camp Information Packet

Overnight Camp Packing List

Tips and Tricks for First Time Campers

Financial Assistance Form

Camper Registration Form

Camp Insurance

  • Registration Deadlines

    Registrations must be received at least three weeks prior to the start of each camp program. However, many popular camp weeks develop waiting lists early in the year. Our programs are first come, first served.

    In order to receive a discount on your program, you must register by 11:59 PM on the discount deadline date. Please be sure you have access to your CouncilAlignMENT account one week prior to any discount deadlines. This is a high volume time, and we cannot guarantee assistance in time for the deadline on these dates.

  • Deposit

    A non-refundable $75 deposit is required for each camp program you register for in order to save your space in that program.

  • Discounts

    We are pleased to offer Holiday, Early Bird, and Military Discounts for Camp Holloway and Camp Sycamore Hills to registered members of GSMIDTN. Only one discount can be applied per camper per summer. If a camp program states a maximum discount, only that amount will be honored, even if a camper otherwise qualifies for a higher discount amount.

    For example, day camps at Camp Holloway have a maximum discount of $65. If a camper registers before the Holiday Discount deadline, they are still only eligible for a $65 discount.

  • Registering with a Buddy

    Campers planning to attend camp with a buddy must register for the same week and program as their buddy, and each must list each other during the registration process. We are able to honor ONE buddy request per camper.

    Why just one? We work to foster an environment where everyone is included and avoid situations in which one girl is left out. Large groups of buddies often have this effect. However, camp is a wonderful place to make new friends and try new activities! Troops registering for the same program will likely be housed together, but might be scheduled for different activities, or be in a different counselor groups. There will be time at meals and in unit activities where they can spend time together.

  • Non-Girl Scouts

    Campers are not required to be registered members of Girl Scouts to register for summer camp. However, fees are higher for non-registered campers. In addition, only members of GSMIDTN are eligible for the Holiday, Early Bird, and Military Discounts.

    If you’re not a member of GSMIDTN, you will be unable to register for camp directly through CouncilAignMENT. Please contact a member of the camp team for help in registering for summer camp.

  • Grade Levels

    Campers should register for a camp program reflecting the grade they will be entering in Fall 2024. Buddies must be in the same Girl Scout level to live in the same cabin. On rare occasions, campers can join a program for the age group they just left in the case of Juniors entering 4th grade (just left Brownies), and Cadettes entering 6th grade (just left Juniors). These decisions are made on a case-by-case basis. Please contact a member of the camp team with questions.

  • Waitlists

    Some programs  are in high demand and will fill quickly after registration opens, or early in the year. If your camper is placed on a waiting list, you have several options:

    • Remain on the waiting list for an available space. The camp team checks waiting lists regularly and makes adjustments as they are able. Occasionally spaces open quickly, but sometimes they will not open at all. You may remain on the waiting list until three weeks prior to the start of your camp program, or you may request a refund or a transfer at any time.
    • Transfer to a different camp program with availability
    • Request a Refund
  • Transfers

    There is no charge to transfer your camp registration to a different week prior to May 16, and your deposit will also transfer. After this date, your deposit will be retained for the original week and full payment is required to secure a space in your new program.

  • Cancellations and Refunds

    Deposits are non-refundable accept in the case of illness, family emergency, or you’re not able to be placed from the waiting list into your chosen program.

    After May 16, 2024, no refunds will be issued except in the case failure to be placed off of the waiting list into your chosen program, or of absence due camper illness or injury or family emergency. A statement from a medical professional must accompany any refund requests due to camper illness or injury. Campers who leave camp early due to illness, behavior, or other reasons, will not receive a refund.

    A written request for a refund must be sent to the camp team in order to be processed.

  • Financial Assistance

    Partial financial assistance is available to registered members of Girl Scouts of Middle Tennessee and is limited to one camp program per camper per summer. Campers applying for financial assistance must be registered Girl Scouts by January 4, 2024. All requests are due by May 2, 2024. To apply, please register for camp, pay your deposit, and submit the financial assistance form.

    All financial assistance is confidential. Campers who have applied for financial assistance should receive notice of their award amount within 3 weeks of their application. If you do not receive this information, please contact the Manager of Camp and Adventure Programs or the Council Registrar.

    If financial assistance is awarded, final payment is due on May 16, 2024, or you risk losing your registration space, financial assistance amount, and deposit.

  • Camper Requirements - Who comes to camp?

    Girl Scouts of Middle Tennessee provides safe and affirming camp experiences to the girls we serve. We proudly offer a wide variety of activities with the goal of providing enriching experiences in areas that girls enjoy. We support campers wherever they are in life and feel privileged to create a safe space for those who join us. However, our facilities and programming limit the ways in which we can accommodate campers with differing needs.

    We want everyone to be successful, and we find that campers have the best success if they can do the following:

    • Be fully independent with hygiene (with reminders from staff)
    • Use the bathroom, shower, and get dressed unassisted
    • Live, shower, and dress in communal spaces. Privacy is an essential and fundamental right of everyone at camp, including in toilets, changing areas, and showers, which are single-use.  Typical of most public bathrooms, many single-use stalls are located in one facility.
    • Sleep in a room with other people and/or fall asleep without assistance. Our cabins and tents all hold multiple people; there is no situation in which a child will have their own room.
    • Follow verbal directions
    • Understand and follow camp rules and expectations
    • Be able to verbalize if they need assistance, are hungry, are hurt, etc.
    • Be able to reasonably and age-appropriately self-regulate social and emotional needs
  • Physical Needs and Accommodations

    If your camper has physical restrictions and/or uses a wheelchair, crutches, braces, or similar assistive technology, please contact our camp team so we can plan the best possible experience for them. All campers must have completed Camper Forms packets on file. Completed packets provide information that camp staff need to make sure your camper has a fantastic experience. If you have any questions or concerns about camp forms, please contact a member of the camp team so we can plan the best possible experience for them. While many programs can be modified to meet the specific needs of our campers, we are not equipped or staffed to provide care for campers who one-on-one assistance. Activities such as high challenge, canoeing, kayaking, horseback riding and similar activities are challenging to access for those with mobility challenges and have limited adaptations depending on the challenges faced.

  • Health and Wellness

    To keep the entire camp community safe and ensure a positive experience for everyone, we will check for the following during camper check-in:

    a. Fever of 100.4 degrees or higher.

    b. Symptoms of any contagious condition.

    c. Head lice or evidence of lice in any form.

    d. Any injury or condition that needs immediate medical attention.

    Campers may not remain at camp with a fever, signs of a contagious condition, or signs of head lice. If a camper is sent home at check-in, they may return with a signed letter from their physician stating that they do not have any contagious condition and are in good health. Arrangements to attend a later session may also be made with Camp Holloway or Camp Sycamore Hills in summer 2024 if space is available.

    In the case of head lice, a camper must wait 24 hours, be free of signs of lice or nits, and get rechecked upon return. Final decision is at the discretion of the camp director health officer.

  • Physical Restrictions

    To balance the demand for challenging activities and the safety and well-being of girls, staff, and animals, we offer the following programs and activities with restrictions as listed below.

    If you have questions or concerns regarding a camper participating because of these restrictions or would like additional information on these restrictions, please contact a member of the camp team. We realize these restrictions may lead to sensitive conversations, and we welcome the opportunity to speak in advance of your camp program to discuss options and potential solutions.

    Equestrian Programs

    To protect the health and safety of our horses and participants, the maximum weight limit for participants in Girl Scouts of Middle Tennessee horseback riding programs is 200 lbs. Current research shows that horses should carry no more than 20% of their weight. Our limit is based on the size of our horses, weight of our equipment, and the type of activities we provide. As a Certified Horsemanship Association (CHA) accredited site, we have established this policy in accordance with their safety protocols and recommendations.

    In addition, Camp Sycamore Hills Equestrian staff and facilities are not certified in therapeutic riding. Staff are limited in their ability to provide a safe experience for campers requiring physical or social accommodations while riding. Before deciding whether an equestrian camp program is a fit for your rider, please contact our Manager of Equestrian Programs so we can plan the best possible experiences for them. If we are unable to safely include your camper in riding activities, we will provide a reference for a trusted therapeutic riding facility.

    Adventure Activities

    Several of the activities offered at our facilities utilize specialized equipment. This equipment is designed with the safety of the participant in mind and has manufacturers-recommended limitations to minimize the risk of injury to the participant. To ensure all participants are able to utilize equipment safely, the following weight limits must be strictly enforced:

    High Challenge, Rappelling, Tree Climbing      250 lbs.

    Zip line, Flying Squirrel, Swing-By-Choice       250 lbs.

    In addition to these weight limits, supplied harnesses and equipment must fit properly and securely. Fit will be evaluated by counselors and instructors on site.

    In addition to the weight limits listed below, all participants utilizing watercraft (including canoes, kayaks, and CORCLs) on council properties are required to wear Coast Guard approved Personal Flotation Devices (PFDs) at all times. Usage of watercraft is dependent on proper fit of supplied PFDs and will be evaluated by the instructor/facilitator on site.

    CORCLs and Kayaks       225 lbs.

    Canoes                              350 lbs.

  • Required Forms

    Campers must have complete forms through CampDoc before they attend camp. This allows us to best prepare for your camper and any needs they might have. Please contact a member of the camp team if you’re having trouble filling out forms on

  • Check-In and Check-Out

    Camp Holloway
    Check In: Sunday, 3 PM – 5 PM
    Check Out: Friday, 1 PM – 3 PM

    Camp Sycamore Hills:
    Check In: Sunday, 1 PM – 3 PM
    Check Out: Friday, 1 PM – 3 PM

    Camp Holloway Day Camp
    Check In: 8:00 AM – 8:30 AM
    Check Out: 4:00 PM – 4:30 PM

  • Meals and Dietary Needs

    Meals are provided for all programs at Camp Holloway and Camp Sycamore Hills. Our menus are camper-friendly and reviewed annually. Every effort is made to meet medically necessary dietary needs (i.e. allergies), religious based or common dietary practices in the home (i.e. vegetarian). Dietary needs must be communicated on our summer camp forms. With some diets, you will be required to provide some food for your camper. Though we are able to provide food items for campers with specific restrictions (for example: gluten-free bread or pasta) we recommend bringing any specific, favorite brands. Please contact the camp team two weeks prior to your camper’s arrival to discuss dietary arrangements. If a camper does not like what is served at a meal, we do provide alternate options (i.e. grilled cheese, cereal, and sandwiches). Campers are always able to ask for extra food or snacks.

  • Mail

    Mail is very important during summer camp, no matter how short your camper’s stay. Parents, relatives, and friends are encouraged to write energetic and positive letters. The content of a letter makes a big difference. You may bring letters on check-in day to be distributed throughout the week or you may mail them. If you would like to encourage letter-writing, send your camper with pre-addressed and stamped envelopes. We do not deliver mail on Fridays.

    Please include your camper’s given name and they program they’re attending on all mail items.

    Often, the first letters home are sad. Campers sound homesick and ask to come home. This is normal! However, we want you to feel comfortable with your camper’s stay and welcome you to call the camp office with any concerns.

  • Care Packages

    Care packages are a nice way to send a special thought from home. They may include games, items to share with camp buddies, postcards, or activities. Please make sure both name and program are clearly labeled. Do not send food items. Any food or candy brought or sent to camp is collected, held, and returned on the last day of camp.

  • Trading Post

    Our camp store, known as the Trading Post, has various souvenir items available for purchase such as water bottles, t-shirts, pens, and stuffed animals. Items range in cost from $1 to $35; for example, a camp shirt costs $15 and a sweatshirt costs $35. We recommend that you deposit $20 to $50 into your camper’s trading post account depending on what your camper might purchase. An email will be sent two weeks prior to your camp program with a Square link to add money to your camper’s trading post account. Trading post deposits will not be accepted after the first day of camp. Your camper will visit the trading post once during the week. If there is a remaining balance in your camper’s account you may choose to donate it to our camp scholarship fund or receive a full refund to be returned back to your card within one week of the last day of our camp program. You can make your choice when you deposit funds into your camper’s trading post account.