Be You. Be the Future… at Summer Camp!
A girl never forgets summer camp – where she’ll make new friends and memories for life! At camp, she’ll rise to meet the challenges of learning new skills, while enjoying what she already loves best. There are tons of fun activities, cool themes, and unique programs for girls to choose from. Whether she stays for three days or comes back for multiple sessions – she will tackle something new every week!
Summer Camp Forms and Resources
- Camper & Parent/Guardian Information
- Camp Registration & Financial Assistance Forms
- Camp Staff Employment Information & Forms
Summer Camp Frequently Asked Questions
- How do I register for camp?
The best way to register is through CouncilAlignMENT. Please make sure to check your CouncilAlignMENT profile or create one if you do not have one. If you have challenges with CouncilAlignMENT, you may call a camp director or register via the paper registration form above.
- I can’t see any camp programs when I log into CouncilAlignMENT. What do I do?
There are a few reasons why you can’t see any programs. You may have a duplicate profile or you may be looking for the incorrect grade level. Parents of girls who are not registered will not be able to see available programs through CouncilAlignMENT. Please contact a camp director or registrar for further assistance – we are happy to help.
- When are the deadlines for discounts?
January 21, 2020: Holiday Discount Deadline (Receive $90 off the price of one camp program)*
February 3, 2020: Early Bird Discount Deadline (Receive $65 off the price of one camp program)*
March 9, 2020: Military Discount Deadline (Receive $100 off the price of one camp program)*
*Only one discount will be applied per camper per summer. Military Discount requires proof of duty status. Some programs are not eligible for certain discounts. Please see program descriptions in the Camp Guide for more information.
If you plan to register prior to the Holiday Discount deadline of January 21, please allow at least one week for assistance, as this is a high volume time. Registrations made after this date will not receive the Holiday Discount. Please note our offices are closed December 23, 2019-January 1, 2020. Regular business hours are 8:30 a.m. – 4:30 p.m., Monday through Friday.
- Can my camper receive more than one discount?
Each girl may receive only one discount per summer. Discounts apply to all campers whether or not they are registered Girl Scouts. Available discounts include the Holiday Discount ($90 off), Early Bird Discount ($65 off), and the Military Discount ($100 off).
- What if the program I registered for hasn’t met its minimum?
Sometimes it takes a while for a program to meet its minimum. If a program is cancelled because it hasn’t met its minimum, you will be notified and will be given several options including transferring your registration or receiving a refund in full.
- What if my camper is placed on a waiting list? Will she make it into her chosen program?
We cannot predict or guarantee whether your camper will be placed into a program from the waiting list. Camp directors check their numbers weekly and make adjustments to accommodate as many campers as possible. If there are no remaining spaces available in a program, vacancies will only be created if another camper cancels.
If your camper is placed on a waiting list, you have several options:
- Remain on the waiting list for an available space. Camp directors check waiting lists weekly and make adjustments as needed dependent on housing. Occasionally spaces open quickly, and sometimes they will not open at all. You may remain on the waiting list for as long as you’d like, or you may request a transfer or a refund at any time.
- Transfer to a different program with availability. Simply contact the camp director to make this change.
- Request a refund. Contact the camp director to cancel your program and request a refund.
If you join the waiting list to hold spots in two or more programs, you must cancel any additional programs within 10 days of receiving the placement notice from CouncilAlignMENT. Failure to do so will result in forfeiting your deposit in any additional programs that your camper is placed in.
- If I cancelled my camp program in CouncilAlignMENT prior to the May 5, 2020 deadline, when can I expect my refund?
Please notify a camp director if you have cancelled your camp program so that we can issue a refund. You should receive it within 2-3 weeks.
- How do I transfer my registration to a different camp program?
Please contact a camp director or registrar via phone or e-mail to transfer your registration. We will be able to transfer your deposit and any discounts received to your new camp program.
- How do I apply rewards from Product Program Sales?
Please register for your chosen camp program and pay at least a $100 deposit, then contact Tracy Tudder. Your product program rewards will be applied within 2-3 weeks.
- Where can I find a packing list?
Please see our resources linked above!
- When do I check-in or check-out my camper?
Though each camp varies check-in and check-out time, general times are listed below. You can also find specific check in and out information in the camp specific Parent/Guardian Information Guides linked above.
- Overnight Check-in: Sunday 3-5 p.m. | Check-out: Friday 2-4 p.m.
- Short Programs Check-in: Sunday 3-5 p.m. | Check-out: Wednesday 2–-4 p.m.
- Day Camp Check-in times vary depending on if you’re using transportation or dropping of at Camp Holloway. Please see the Camp Holloway Day Camp Parent/Guardian Information Guide above for more details on check-in and check-out times.
Camp Sycamore Hills
- Regular programs Check-in: Sunday 4-6 p.m. | Check-out: Friday 1:30-3:30 p.m.
- Short Programs Check-in: Sunday: 4-6 p.m. | Check-out: Tuesday 1:30 p.m.
Check-in: Wednesday 10-11 a.m. | Checkout: Friday 1:30-3:30 p.m.
- What will my camper eat at camp?
We review our menus annually to reflect the feedback we receive from campers and their families. We offer child-friendly meals and plenty of options! In addition to the entrée meal option, a breakfast bar with fruit, cereal, oatmeal, and yogurt is provided in the mornings, and a salad bar is provided at lunch and dinner. If a camper does not like what is being served at any given meal, we do provide alternate options, and campers are always allowed to ask for additional helpings or snacks if they are hungry.
- What if my camper has allergies or other dietary needs?
We do our best to accommodate religiously-based, commonly-practiced, or medically-required dietary needs. Dietary needs, including allergies, MUST be documented on the Health History Form in CampDoc. Some diets may require you to provide supplemental food for your camper. Please contact your camp director at least two weeks prior to your camper’s arrival to discuss dietary arrangements.
- What if my camper has medical or other needs?
Both Camp Holloway and Camp Sycamore Hills have health officers on staff to attend to campers’ medical needs. Additionally, the majority of staff members at both camps, including health officers, are certified in First-Aid and CPR. Both camps have a local doctor that advises treatment plans. Every effort is made to serve a large range of campers and to make accommodations for campers’ needs. Please understand Girl Scouts of Middle Tennessee serves the general population, and we are not equipped or staffed to provide care for campers who need one-on-one assistance. For information on if our camps are right for your camper, please see page 34 of the Camp Guide. Please contact a camp director with any questions.
- Does my camper have to be a Girl Scout to come to Girl Scout camp?
All girls are welcome to attend summer camp! Campers who are not Girl Scouts will be charged a non-Girl Scout fee for each program. This fee does not include registration as a Girl Scout. Please contact a camp director or the registrar if your camper is not a Girl Scout and you would like to register her for camp.
- Will my camper work on journeys or badges while at camp?
Some specific camp programs do have badges or awards associated with them. If a badge will be earned during a camp program, it will have a badge icon next to it and it will be specifically stated in the program description. The award will be displayed under each camper’s record in CouncilAlignMENT once the program is completed.
- How do I register my camper to attend with a buddy?
Campers planning to attend with a buddy must register for the same camp week and program as their buddy and list the buddy’s name during registration. Buddies must request each other. We will make every effort to honor ONE buddy request. Why just one? Due to the limits in cabin capacity and our desire to foster an inclusive environment, we will work to avoid a situation that leaves one girl out. Camp is a great place to make new friends and try new activities! Buddies may attend different activities due to different skill levels and to explore their individual interests.
- Can my camper bring her cell phone?
Cell phones and any other electronic devices are not permitted at camp. We want campers to fully experience their camp programs and engage directly with other campers and staff. Camp is a time to build confidence in being away from home and learn to problem solve in unfamiliar environments. In addition, cell phones are expensive, camp can get dirty and wet and items get lost easily. If you or your camper feel they need a cell phone to spend the night away, we encourage you to register for Me and Mine or day camp programs. Cell phones discovered after check-in will be confiscated and stored in the camp office for the rest of the week. We are not responsible for lost or stolen items at camp. This applies to campers at all levels, including CIT I, CIT II, Camp Apprentices, and Program Apprentices.