Girl Scouts of Middle Tennessee relies on dependable volunteers to successfully impact the girls in our communities.
Each service unit should establish a strong team to spearhead the support and growth. To set-up your own service unit volunteer team, we’ve gathered up a list of helpful positions below. We recommend sending out this list of roles to all eligible leaders and co-leaders in the service unit, and encourage them to pass it along to troop leaders and parents as well!
Note: These positions are open to any registered adult in the area.
- Service Unit Manager
One or two volunteers who develop and maintain Girl Scouting in the service unit by fostering community and offering support to all leaders and girls.
Primary responsibilities include supporting GSMIDTN and GSUSA policies, standards, and procedures, promoting council goals, working with Regional Executive to appoint other service unit team members and supporting those members, supervising and managing the SU team and ensuring all members are fulfilling their duties, providing encouragement to all volunteers, ensuring proper training is met by all volunteers, overseeing monthly meetings and agendas.
One volunteer (often the service unit manager) who maintains accurate records of financial transactions and manages the service unit finances, making it possible for the service unit to fund activities.
Primary responsibilities include making payments and managing financial transactions, reconciling service unit checking account, monitoring and assisting troop leaders in the efficient management of troop checking accounts, ensuring troop financial record reports are turned in by all in May.
- Media Liaison
One volunteer who promotes and publicizes Girl Scouting in communities within the service unit.
Primary responsibilities include establishing and maintaining contacts with news editors and other media representatives, obtaining newsworthy material from service unit manager and leaders, submitting stories and photos frequently to newspapers, assisting service unit and leaders in publicizing Girl Scouts at local fairs, parades, etc., creating an online presence for service unit or leaders.
- Fall Product Coordinator
One volunteer who oversees the operations of the fall product program for the service unit.
Primary responsibilities include attending council trainings, scheduling and teaching service unit trainings, verifying troop orders in the system, arranging delivery for service unit, receiving and distributing product and rewards for service unit, collecting ACHs for all troops and service unit, and assisting troops and leaders for the duration of the sale.
- Cookie Coordinator
One volunteer who oversees the operations of the cookie program in the service unit.
Primary responsibilities include attending Council trainings, scheduling and teaching service unit training, verifying troop orders in the system, arranging delivery for service unit, receiving and distributing product and rewards for service unit, collecting ACHs for all troops and service unit, assist troops and leaders for duration of sale.
- Cookie Booth Coordinator
One volunteer (often the cookie coordinator) who oversees the booth portion of the cookie sales.
Primary responsibilities include arranging and approving booth locations in the area, coordinating the selection and assigning of booths per troop, training and managing leaders on booth etiquette, overseeing the success of booth sales for the duration of the sale.
- Events Coordinator
One volunteer who promotes the experience of Girl Scouts in the area by planning and hosting service unit events throughout the year.
Primary responsibilities include implementing events and activities for the girls in the service unit to attend throughout the year in their area, overseeing the events committee by managing and filtering through ideas and logistics, collaborating with the service unit manager and treasurer to develop budget, calendar, etc.
- Events Committee
Multiple volunteers who serve with the events coordinator to implement events and activities for girls in the area throughout the year.
Primary responsibilities include brainstorming activities, programs, and events for the girls throughout the year, working with the events coordinator to develop a plan and budget, attending the events to oversee and manage the success of events, promoting events and activities planned to service unit and troops in the area.
- Recruiting Assistant
One or two volunteers who assist the Regional Executive in recruiting duties. (All leaders can help at their respective schools.)
Primary responsibilities include working with the Regional Executive to contact schools and schedule recruitments, delivering flyers and signs to schools, attending recruitment events to assist, contacting parents and girls about registration, contacting leaders about scheduling trainings, attending and promoting membership at non-school related events in the community.
- New Leader Mentor
One to two experienced volunteers who oversee the successful start-up of new troops in the area.
Primary responsibilities include forming relationships with new leaders and co-leaders as assigned by Regional Executive, reaching out to support new leaders throughout the year, answering questions about leadership and troop management, attending troop meetings as requested, providing encouragement and support to new leaders as needed.
- Community Service Chair
One to two volunteers who oversee the opportunity for troops to do community service and projects in the service unit.
Primary responsibilities include creating a list of community contacts for troops regarding community service and volunteer opportunities, establishing relationships with those partners in the community, offering monthly projects/opportunities to the service unit as a whole, and managing the projects.
- CouncilAlignMENT Trainer
One volunteer who ensures the understanding of CouncilAlignMENT in its entirety for existing and new leaders, parents, and teen mentors.
Primary responsibilities include hosting trainings for various modules of CouncilAlignMENT during service unit meetings, providing one-on-one trainings for new leaders or existing leaders, troubleshooting common issues for parents, leaders, and teen mentors as able.
- Day Camp Coordinator
One or two volunteers who oversee the planning the creation of a day camp in their area.
Primary responsibilities include working with the programs team to host a day camp in the service unit for girls to attend over the summer, maintaining a budget and a team of volunteers to assist in the process, managing a bank account for the camp, and generally overseeing the success of a day camp in the area.
One volunteer who captures the moments and memories within the service unit.
Primary responsibilities include attending service unit meetings and events, troop meetings, community events, and photographing the moments, working in collaboration with the media liaison to submit photos for newspapers and online groups.
- Bronze, Silver, Gold Mentor
One to two volunteers who work with girls on earning their Bronze, Silver, or Gold awards.
Primary responsibilities include working with parents and leaders to educate and encourage girls on earning their highest awards, coaching, and mentoring the girls throughout the process.
- Teen Mentor Manager
One to two volunteers who work with teen mentors in the service unit to encourage retention and participation.
Primary responsibilities include working with the teen mentors (6 grade and up) to engage and encourage, working with the events committee to bring events relevant to this age group, providing support to this group in general.
Guidelines & Tips
- Email this list out to all leaders and co-leaders and encourage them to forward out to registered parents as well. This will allow other adults outside of leadership to take an active role in the girls’ experience if they would like.
- Host an appointment meeting for all who are interested in one or more roles.
- At the meeting, provide a time to go through each role and take nominations.
- Work through volunteers and nominations. Consider their skill sets, their reputation in Girl Scouts, and their current volunteer load. Call and ask questions as needed.
- Email those selected individually with confirmation, appreciation, and training date.
- Once everyone is emailed individually, email the SU as a whole with a collective list of the entire SU Team.
- Schedule training dates with all who were appointed. Have each volunteer sign forms designating the length of position, description of position, etc.